University of Malawi Recruitment Drive


Applications are invited from suitably qualified Malawian candidates to fill the following post:
SECRETARY (3) UNIVERSITY OFFICE
QUALIFICATIONS/EXPERIENCE
  • Malawi School Certificate of Education.
  • Diploma in Secretarial Management/Advanced Diploma in Business Management and Administration from a recognized institution.
  • Shorthand speed of 120 words per minute.
  • Typing Advance (SO words per minute).
  • Office Procedures.
  • English for Business Communication.
  • Secretarial experience of at least 3 years.
DUTIES AND RESPONSIBILITIES
Successful candidates will be undertaking the following duties:
  • Maintaining a filing system which will allow easy retrieval of information;
  • Maintaining incoming and outgoing mail to ensure that it is directed to the appropriate offices;
  • Making travel arrangements and all other arrangements for meetings;
  • Taking minutes of meetings;
  • Answering telephone calls and keeping records of outgoing telephone calls, mail and postage;
  • Maintaining a diary for the section in order to facilitate adherence to work schedules and meeting deadlines;
  • Custody and disbursement of office supplies and stationery and requests for replenishment;
  • Ensuring that office premises are secure and tidy.
ATTRIBUTES
  • Ability to interact with fellow staff;
  • Able to handle secretarial duties with professionalism and confidentiality.
SUBMISSION
Applications including a detailed Curriculum Moe with up to date contact details, copies of certificates and academic transcripts and names of three traceable referees should be submitted to the address below:-
The University Registrar, University Office, P.O. Box 278, Zomba
Email: registrar@unima.mw
Closing date is 22nd July, 2017.

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