PROJECT MANAGER, DREAMS – SAVE THE CHILDREN

TEAM/PROGRAMME: Child Poverty
GRADE: 2
CHILD SAFEGUARDING:

Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people.

ROLE PURPOSE:

The primary purpose of the position is to provide leadership, program and financial management support for the DREAMS project including management of day-to-day operations of the project and supervising relevant staff under this project.Reporting to the Senior Program Manager Child Poverty, the responsibility of the Program Manager – DREAMS will be to provide leadership to the planning, coordination, implementation and monitoring of all facets of the DREAMS project, build, lead, and guide the DREAMS project team. S/he will provide technical management and overall oversight in the following areas; budgeting and expenditure control, development and control of implementation plans as well as high quality financial and narrative reporting. The Project Manager will contribute to strengthening Save the Children International’s Child Poverty portfolio by including but not limited to providing support in documentation; knowledge management, the development of new funding applications/proposals in the sector. S/he will also be expected to represent DREAMS project in consortiums, national, international and other forums. As part of her/his responsibility and to assure objectives are being met and quality is being assured S/he will be expected travel extensively to all DREAMS project areas. The DREAMS Project will be implemented in close partnership with government and other stakeholders in the district and at national level and for this reason the Project manager will be expected to demonstrate excellent partnership management skills.

SCOPE OF ROLE: To provide overall management, planning, technical support and guidance in the implementation of the DREAMS project. S/he will work with all relevant stakeholders at the district level including District Youth Officers; District Social Welfare Officers, District Health Officers; District AIDS Coordinators and District AIDS Coordinating Committee; Youth NGOs and CBOs as well as youth themselves to ensure that the project’s goal and objectives are achieved within the specified period. S/he will also work with the SCI Grant’s Officer to ensure strict adherence on financial management of the project.

Reports to : Senior Manager Child Poverty

Dotted line (for admin purposes locally) to: Head of Office Zomba

Staff reporting to this post: Role dimensions:

  • Livelihoods Specialist (1)
  • Behaviour Change Communication Specialist (1)
  • Project Officers (2)
  • MEAL Coordinator (1)
  • Grants Coordinator (1) (dotted line)
KEY AREAS OF ACCOUNTABILITY :

Project Management; Programme delivery, management and quality assurance

  • Manage and coordinate all activities under the DREAMS project, including the development and implementation and monitoring of project and budgets according to donor agreements and rules/regulations, and SCI internal policies
  • Plan and provide oversight on implementation and monitoring of all technical components of the DREAMS project
  • Provides leadership in overall planning for annual, quarterly project plans and development of monthly scopes of work.
  • Responsible for ensuring quality and the timely implementation of this project and day to day management of the project.
  • Monitor and promote integrated programming in order to increase overall DREAMS project impact.
  • Oversees the development and implementation of annual district implementation plans for the DREAMS Project.
  • Develop, lead, and coordinate the DREAMS project team and provide technical leadership and supportive supervision to the staff reporting into the DREAMS Project Manager.
  • Hold overall responsibility for the development and implementation of all aspects of the project in the area of responsibility.
  • Ensure that the project is implemented in strict compliance to Save the Children’s policy and donor requirements and regulations which include, in all aspects and phases of implementation.
  • Lead and motivate the project team to instil responsibility in the delivery of the project’s goals and objectives.
  • Ensure regular monitoring and monthly reporting on all grants’ management aspects: phased budget and actual expenses analysis, work-plan progress and updating, data collection and analysis and monitoring of indicators.
  • Take full responsibility for the delegated budget holding function on the programmatic aspects of the supervised grants, participate actively in finance meetings and contribute to financial decision making.
  • Communicate and work closely with Finance & Grants to develop quarterly and annual expenditure forecasts, monitor monthly expenses ensuring to address overspends and underspends, and ensure that expenses are incurred in accordance with annual budgets, quarterly expenditure forecast, and using correct budget codes.
  • Maintain effective program reporting, monitoring and evaluation systems for both internal and external useand ensure that monitoring and evaluation tools are systematically implemented and used by the team, in cooperation with MEAL staff.
  • Produce high quality reports within agreed reporting schedules.
  • Conduct regular field visits, including discussions with beneficiaries.
  • Document programme learning, and incorporate analysis and lessons learned into new strategies/activities and advocacy work.
  • To conduct supervisions in collaboration with district teams and stakeholders.
  • Participate in quarterly review meetings with partners for the project
  • In collaboration with the MEAL Coordinator, other staff and partners effectively contribute to documentation and dissemination of lessons learned and best practices of the DREAMS project
  • Ensure all donor questions, concerns and information requests are responded to appropriately and timely.
  • Identify and communicate the need for the provision of program Technical Assistance (TA) from SCI Members and the Centre.

Performance management and capacity building

  • Manage, lead and motivate direct reports staff in the area of responsibility, ensuring they have clear objectives and receive meaningful feedback on their performance regularly including through annual staff appraisals of staff reporting to her/him in collaboration with the human resources department.
  • Create and maintain a cooperative and positive working environment where staff have clear roles and responsibilities, participate in decision making and are supported in progressing towards their objectives.

Coordination

  • Coordinate with relevant stakeholders for the smooth implementation of the project
  • If and when required, represent Save the Children Malawi with local authorities and governmental counterparts, donors among others to ensure that the DREAMS project is coordinated with these bodies.
  • Represent the DREAMS project in coordination meetings at district and national level and other locations in the area of responsibility.

Programme development and fundraising

  • Identify the most appropriate programming interventions for meeting the needs of youth and beneficiaries based on assessment findings.
  • Contribute and participate in the development of new funding applications/concept notes and proposals by providing the technical inputs as required
  • Incorporate analysis and lessons learned into new strategies/activities.

Others

  • Contribute to advocacy and research initiatives.
  • Advocate for the importance of child protection.
  • Comply with all relevant Save the Children policies and procedures with respect to child safeguarding policy, health and safety, equal opportunities and other relevant policies.
  • Carry out any other reasonable duty as may be assigned that is consistent with the nature of the job and level of responsibility.
SKILLS AND BEHAVIOURS (SCI Values in Practice)

Accountability:

  • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

  • Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically and on a global scale.

Collaboration:

  • Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to.

Creativity:

  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks.

Integrity:

  • Honest, encourages openness and transparency; demonstrates highest levels of integrity
QUALIFICATIONS, EXPERIENCE AND SKILLS:

ESSENTIAL

  • Appropriate degree in Youth Livelihoods/Enterprise or Economic Development or other related relevant social science degree. Masters or higher will be an added advantage.
  • Minimum of 8 years’ experience managing youth livelihoods and enterprise development programs; economic strengthening activities preferably with a focus on gender
  • Familiarity with HIV and AIDS prevention programming
  • Knowledge of donor rules/regulations particularly USAID funded projects important
  • Well-honed project management skills and experience
  • Budget management and financial skills and experience.
  • Ability to work under pressure and meet deadlines.
  • Self-starter and creative.
  • Excellent interpersonal communication skills and ability to represent agency and work effectively with a range of stakeholders, including government and partner NGOs.
  • Excellent command of written and spoken English
  • Sound report writing skills
  • Excellent knowledge of Microsoft Office applications
  • Experience in providing technical leadership for successful initiatives in youth programming

Desirable

  • Knowledge and experience in successful mainstreaming of youth economic strengthening and integration of child protection and gender across sectors.
  • Experience in conducting organizational capacity assessment, developing capacity building plans and implementing strategic capacity building activities.
Equal Opportunities

The post holder is required to carry out the duties in accordance with the SCI equal opportunities and diversity policies and procedures.

Health and Safety

The post holder is required to carry out the duties in accordance with SCI health and safety policies and procedures.

Additional job responsibilities

The job duties and responsibilities as set out above are not exhaustive and the post holder may be required to carry out additional duties within reasonable limits of their level of skills and experience.

Location: Zomba, Malawi

Contract – Full-Time

Closing date: Friday 2 September 2016

All jobs close at midnight UK time on the date specified