Malawi: Field Program Support Officer

Organization: Pact
Country: Malawi
Closing date: 11 Aug 2017

Title Field Program Support Officer
Location Malawi
Department Name Program Delivery
Pact Overview
Pact Overview
At the heart of Pact is the promise of a better tomorrow. The promise of a healthy life. Of a decent livelihood. Of sustainable natural resources that benefit communities. Now more than ever in its 42-year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future.

Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development.
Department Overview
Pact exists to help create a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership of their future. The Field Program Support Officer, contributes to realizing this purpose by:

Forging smart partnerships and treating all people with dignity and respect;
Applying organizational policies and regulatory compliance appropriately and consistently;
Facilitating team spirit among colleagues and promoting the organization through communications;
Influencing decision makers through focused, relevant communications;
Continually striving to learn and share knowledge and find small ways to make the workplace more enjoyable for all;
Cultivating and harvesting innovation;
Contributing to the organization’s ability to think and act strategically at all times;
Reporting to the COP-FISH, the Field Program Support Officer is responsible for overseeing Pact Malawi project teams for the LINKAGES, UNICEF, and the Nzatonse I & II projects. The Field Program Support Officer will ensure country programs are implemented in line with donor proposals and requirements, and in accordance with Pact, donor, and country standards. This function will also include oversight of human resources management for the Pact Malawi office.

In addition, the Field Program Support Officer will support opportunity development initiatives in Malawi, serving as the primary in-country point of contact and closely working with the HQ Opportunity Development team on proposals, pre-positioning, and follow up.

Key Responsibilities

Program Quality and Control

Maintain full knowledge of Pact Malawi country office operational and administration tools, guiding compliance, assisting to resolve staff and project issues when they arise, ensuring a smooth operational environment, and reducing potential risks.
Coordinate with DC and Malawi based staff for effective start up and close out of projects.
Ensure project intellectual capital is properly documented, filed, and disseminated.
Prepare and make technical presentations, as requested.
Ensure effective coordination and communication between the technical team and other organizational departments, and organize team building exercises.
As applicable, support projects to conduct and coordinate provision of regular monitoring visits to grantee programs, assist teams by providing mentoring support where needed to overcome challenges; review and provide feedback on grantee performance reports, of compliance and oversee the development of consolidated reports to donors.
Collaborate in developing Pact Malawi public relations materials, providing information and reports to Pact headquarters to ensure high quality materials are used.
Backstop FISH management including serving as deputy for the Chief of Party in his absence.
Supervise project managers for LINKAGES, Nzatonse I and II, and the UNICEF project.
Oversee program implementation for Pact Malawi’s health program portfolio in accordance with project proposals ensuring objectives are met within the required time frames and budgets. Where necessary, ensuring preventative and corrective actions are taken.
New Business Development

Collaborate with home office Opportunity Development team on proposal development and tracking of key opportunities including pre-positioning and follow up.
Implement Pact Malawi’s strategic plan for new business development.
Identify and research new funding opportunities for Pact Malawi.
Human Resource Management

Ensure thorough and complete files are maintained for all staff.
Manage recruitment and onboarding of new staff.
Oversee Human Resources functions as needed including but not limited to: providing staff training, supporting development of staff, identifying high talent individuals during the recruitment phase, and assisting management in promoting and organizational culture where Pact’s values are practices.

Basic requirements
Bachelor’s Degree.
At least 6 years of experience in project management in an NGO environment.
Ability and willingness to travel internationally and live overseas. This position will not include allowances.
Preferred Qualifications

Masters
Experience in a similar role in the international development sector for a large INGO or corporate.
Strong working knowledge in relevant technical field related to Pact’s thematic area.
Strong data analysis and synthesis skills, especially around visual presentation of data and documentation.
Fluency in English and excellent communication skills
Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

How to apply:

To apply for this position, please click link: http://pactworld.force.com/careers/VanaHCM__Job_Detail?Id=a33f10000016vYn

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