Malawi Civil Service Vacancies – Ministry of Education Science and Technology

NAME Of PROJECT; Malawi Education Sector Improvement Project (MESIP)
GPE Grant No: TFOA2913 .
Assignment Title: Individual consultancies (Clerk of Works) to supervise construction of
Classrooms Blocks, Latrines and Water Points
Reference No: MWMOEST-16449-CS-INDV
Government of the Republic of Malawi has received financing from the Global Partnership for Education (GPE) toward the cost of the Malawi Education Sector
Improvement Project (MESIP), and it intends to apply part of the proceeds for consulting services.
The consulting services (“the Services’) Include Forty (40) Clerk of Works to supervise the construction of classroom blocks, latrines and water points in 8 education districts.
The Ministry of Education Science and Technology (MOEST) now invites eligible individuals (Consultants’) to indicate their interest in providing the Services. Interested individual consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services as per Terms of Reference (TORs) for the Clerk of Works set out below
1.0 Background
As part of project implementation, the PFT is in the process of identifying contractors to undertake the construction works in various pre-selected education sites. To ensure works are of good quality, the PFT intends to hire individual consultants that will work as Clerk of Works (CoW) to undertake dairy supervision of works on various sites. There will be Five (5) Clerk of works needed in each of the eight districts.
2.0 Objectives of the Assignment
The Clerk of Works will be employed by the Project Office on behalf of the Client MoEST, on construction site primarily to represent the interests of the Client in regard to ensuing that the quality of both materials and workmanship are in accordance with the design
information and contract documents (specifications and a set of drawings). The CoW will report to the Technical Officers.
3.0 Scope of the Construction Supervision, Roles and Responsibilities
The CoW is expected to be impartial in ensuring that value for money for the client – rather than the contractor – is achieved through rigorous and detailed inspection of materials and workmanship throughout the building process. Specifically, the incumbent will not be expected to judge, but rather to report all occurrences that are relevant to the role.
Depending on the works activity taking place at each construction site, the CoW will have to either be on site daily during working hours or make regular visits. He or she shall have to be vigilant in inspections of a large range of technical aspects of the work. Some
duties and responsibilities are as follows:
  1. Making sure that work is carried out correctly and to the client’s standards in terms of specification,  materials,  workmanship and schedule.
  2. Become familiar with all the relevant drawings and written instructions, checking them and using them as a reference when inspecting work.
  3. Making visual inspections and routine and spot checks on works quality.
  4. Taking samples on site to make sure that the work and materials meet the specifications and quality standards.
  5. Being familiar with legal requirements and checking that the work complies with them.
  6. Having a working knowledge of health and safety legislation and bringing any shortfalls observed to the attention of the Technical Officers.
  7. Advising the^ contractor about certain aspects of the work, particularly when something has gone wrong, but this advice should not be interpreted as an instruction.
  8. Making at least weekly visits to the project sites in contract
  9. Attending  site  meetings  and  advising of difficulties being encountered or likely to be encountered.
  10. Making recommendations both orally and in writing about any aspect of the works, including quality which does not conform with the plans, specifications or schedules of works and other documentation that might be unsatisfactory for any reasons of designs, work or cost. Referring recommendations to Technical Officers for a decision on further instruction.
  11. Continuously  monitoring work on  site in accordance with the contractors.
  12. Maintaining and issuing weekly written progress reports with photographs for all visits, including weather conditions, available work force, and materials on site.
  13. Examining, as far in advance as possible, all contract documents and drawings, on individual schemes for discrepancies.
  14. Checking that progress is maintained according to the building program and advising on any likely cause for delay to the Technical Officers.
  15. Working in collaboration with Client’s staff to ensure projects, both pre and post contract, run smoothly and objectives are achieved.
  16. Updating a site diary on site operations
4.0 Deliverables
The CoW will be expected to:
  • Provide monthly reports for the works progress to PFT
  • Where and when necessary, he or she may be requested to provide a specific report.
  • Notify the client in writing of any completion of payment stage for verification, if and when necessary.
5.0 Qualification and Experience
  • He or she must have MSCE, and a construction, related certificate or diploma from a recognized institution.
  • The consultant shall be an individual with at least three (3) years of experience in carrying out site supervision in remote areas and on construction works.
  • Experience in building construction will be an added advantage.
6.0 Timelines
The consultancy will be expected to run for a period of 6-10 months in some districts, depending on the construction period.
7.0 Selection of the consultants
The selection procedures will be in accordance with the World Bank Guidelines, Selection and Employment of Consultants under IBRD Loans and IDA Credits and
Grants by the World Bank Borrowers’ dated January 2011, Revised July 2014 (Guidelines) and provisions stipulated in the Financing Agreement.
The attention of interested Consultants is drawn to paragraph 1.9 of the World Bank’s Guidelines
Guidelines: Selection and Employment of Consultants under IBRD Loans and IDA Credits and Grants by the World Bank Borrowers� dated January 2011, Revised July 2014 (“Consultant Guidelines�), setting forth the World Bank’s policy on conflict of interest.
The Selection criteria shall be based on qualification and experience as set out below.
  • General education and experience; shall include; MSCE. and construction related
    certificate or diploma from a recognized institution.
  • Knowledge and experience in construction supervision management, at least three
  • (3) years of experience in carrying out site supervision in remote areas and on construction works.
  • Specific experience in supervising schools/classrooms construction or other related
    building construction project.
The expressions of interest/applications must be clearly marked on the envelope, “EXPRESSION OF INTEREST FOR CLERK OF WORKS* and must be delivered in a written form to the address below by 2nd August 2017.
Project Coordinator,
Malawi  Education  Sector  Improvement Project (MESIP),
Ministry of Education Science and Technology,
Room No 116 (Second Floor)
Capital Hill.
Private Bag 328,
Capital City,
Lilongwe 3.
E-mail: and copy:

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