COOPI – Cooperazione Internazionale, is a humanitarian, non-confessional and independent organization founded in 1965 in Milan. Over the last 50 years and through its 22 local offices in the South of the World, COOPI engaged itself in breaking the cycle of poverty and supporting populations affected by wars, socio-economic and environmental crisis or disasters in order to energize resilience and sustainable development.In Malawi, COOPI is a development strategic partner and since 1999, date of establishment in the Country, it carries out a wide set of operations in Kasungu, Likoma, Mangochi and Salima in Humanitarian Relief, long term development, Livelihood improvement, Resilience against Climate Change, Disaster Risk Reduction and Management, Community Mobilization, Food Security, Agriculture Development, Irrigation, Sustainable Development and Sustainable Agriculture.
COOPI is currently looking for a Head of Mission to coordinate the activities and represent the Organization in the Country.
Main purpose of the job
The Head of Mission is responsible for the country coordination in its different aspects: staff, logistics, budget and procedures’ respect. He/she represents COOPI in its relations with the donors, institutions, NGOs, local government and international agencies. He/she cooperates with the AM and DCC in the definition of the Country Strategy and the intervention priorities. He/she guarantees the correct project implementation and ensures the Country Regulation presence and respect. He/she guarantees the compliance with the organization and the donors’ procedures.
Institutional relations: He/she manages relations with the main institutional donors and with potential ones. He/she represents COOPI in the country/area by engaging in relations with institutions, NGOs, local and international organizations and partners. He/she also is responsible of the organization’s reputation in the country.
Strategy and planning: He/she verifies and proposes to the AM/DCC the intervention priorities to consolidate the organization’s opportunity to be more involved in the country. He/she contributes to the definition of the Country Strategy and proposes the country planning (projects and coordination).
Projects’ management: He/she coordinates and directly monitors projects, guaranteeing the correct implementation in conformity with the contractual obligations and donors’ procedures, and in line with COOPI’s procedures and management standards. He/she coordinates the elaboration, writing and documents’ preparation for presenting new projects, referring to the AM/DCC and the headquarters support offices. He/she is responsible for the preparation of projects reports and all the monitoring documents requested by the central headquarters. He/she ensures the transmission of all official and administrative project documents to the central headquarters. Considering that one of the main sector is DRR, previous and proven experience in this sector will be considered as an added value.
Country office management: He/she is responsible for all different aspects related to the country office management: economic and financial situation, local regulations, office organization charts, logistics, local and expatriate personnel management, in conformity with the organization’s guidelines. He/she guarantees the respect of the country’s legislation and administrative regulation.
Staff management: He/she is responsible for the local staff management. He/she participates and supports the AM/DCC and the Human Resources office in the selection of the expatriate staff. He/she coordinates and monitors the country’s expatriate staff management.
Safety: He/she is responsible for the expatriate staff security, for the correct implementation and respect of the general security rules.
Economic and financial management: He/she is responsible for the country’s economic result. He/she supervises the financial management and ensures – through the administrative function – that all financial reporting deadlines and donor/COOPI’s procedures are respected. He/she participates to the projects/coordination budget preparation. He/she has the signature for all COOPI’s bank accounts in the country.
Visibility: He/she cooperates with the Communication and Fund-Raising office for all communication, awareness and fund raising activities implemented in and for the country.
- Degree in Climate Change, Disaster Risk Reduction and Management, Agriculture or Sustainable Development and Sustainable Agriculture or a related field or equivalent work.
- Minimum 5 years experience in the humanitarian field and in a similar position, with a track record of success and results achieved;
- Previous experience with an international humanitarian NGO is an advantage;
- Desirable experience of working on EU/ECHO, USAid/OFDA and UN projects;
- Experience of working within an insecure environment with responsibility for security planning, monitoring and management.
- Strong analytical and practical problem-solving skills;
- Strong supervisory abilities, and demonstrated capacity of teamwork and of coordination with the relevant actors;
- Very good inter-personal and writing communication skills;
- Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints;
- Proficiency in written and spoken English;
- Computer literacy, with high proficiency in the use of standard office software applications (e.g. Microsoft Word, Excel and PowerPoint);
- Valid driving license.
Contract length: 12 months renewable
Supervisor: Area Manager in HQ
Duty station: Lilongwe with frequent travel within Malawi