Chief of Party I – Project Director, 4Children – Malawi

Closing date: 04 Mar 2017

Position Title: Chief of Party I-Project Director, 4Children Malawi
Department/Country: Lilongwe, Malawi
Band: D
FLSA: Exempt
Reports To: Country Representative, CRS Malawi

About CRS:

Catholic Relief Services (CRS) carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome, as a part of our staff and as partners, people of all faiths and secular traditions who share our values and our commitment to serving those in need. The CRS Malawi country program office was established in 1997 focuses on three strategic objectives of Health & Nutrition, Agriculture and Livelihoods and Emergency response and recovery. CRS/Malawi’s principal office is located in Lilongwe with a sub-office in the southern town of Blantyre. The Blantyre office contains the Program Management Unit (PMU) for the Ubale, Title II program., a five-year program which began in October, 2014 and implemented by a consortium of local and international partners. The program team based in Lilongwe oversees several projects that interact with the consortium programs for sharing/learning best practices and ensuring consistent program practices and representation. CRS Malawi implements its programs in all three (north, central, south) regions of the country and partners with the Episcopal Conference of Malawi (ECM) in seven out of eight dioceses, working on projects ranging from nutrition, early childhood development, emergency preparedness, and agriculture and livelihoods.


Coordinating Comprehensive Care for Children (4Children) is a five‐year USAID‐funded project implemented by a consortium of organizations led by Catholic Relief Services with partners IntraHealth, Maestral, Pact, Plan and Westat. 4Children is designed to improve health and wellbeing outcomes for orphans and vulnerable children (OVC) affected by HIV and AIDS and other adversities. 4Children’s work utilizes global evidence establishing that HIV and other adversities are best prevented and addressed when families and children have access to both high quality health and social welfare services. The project supports systems and structures at country and regional levels to implement evidence-based interventions that protect against risk, interrupt cycles of vulnerability, and build pathways to resilience leading to an AIDS Free Generation and contributing to overall improvements in quality of life and productivity for vulnerable children and their families. Beginning in January 2017, 4Children Malawi will support a program to scale up interventions for orphans and vulnerable children (OVC) in Malawi’s Thyolo, Lilongwe, and Mzimba districts. The primary objective of the 4 Children program in Malawi is to mitigate the impact of HIV and prevent new infections among targeted Malawian priority populations to enable them to achieve their maximum potential as individuals and citizens. 4Children will implement strategies that empower vulnerable families to provide care for themselves, including their children, supporting a program that will provide child protection and HIV prevention, treatment, care, and support services for vulnerable households. 4 Children will work to scale up OVC integrated interventions with a well-defined graduation strategy, and focus its interventions on strengthening the continuum of care in Thyolo, Lilongwe and Mzimba. Program interventions are expected to achieve the following results: 1. Improved utilization of high quality HIV prevention, care and support, and related mitigation interventions, as well as reciprocal referral and linkages to ensure continuity of care across the continuum;2. Increased adoption of behaviors that reduce HIV transmission, acquisition, and mitigate impact among adolescents and youths; 3. Strengthened capacity of Malawian structures to lead, coordinate, and implement comprehensive HIV prevention, care, and impact mitigation responses.


The 4Children Malawi Project Director (PD) will have extensive expertise in OVC programming, HIV and PEPFAR programs, and will oversee the overall 4Children project in Malawi, approximately $6 million in total funds over three years. S/he ensures implementation of the program in line with PEPFAR priorities and in coordination with 4Children technical advisors and partners, both in Malawi and CRS’ headquarters in Baltimore, MD. S/he will ensure the project contributes strategically and sustainably to ongoing OVC and HIV programming interventions supported by PEPFAR, other donors, and the Government of Malawi. The PD will ensure representation of the project and close ongoing collaboration with PEPFAR implementing partners and other OVC partners in the project implementation districts of Thyolo, Lilongwe, and Mzimba, and nationally. S/he is responsible for overall management of the project as well as partnerships, with the Technical Service Organizations (TSOs), the USG, the Child Welfare sector and in particular, the Ministry of Health (MoH), Ministry of Education (MoE), the Ministry of Gender, Community Development, and Social Welfare (MGCDSW), and other sectors relevant to OVC and HIV, Child Protection NGOs, USG Implementing partners, and district social welfare offices, district health offices, traditional authorities, and community-based organizations in Malawi. S/he coordinates operational implementation, including adherence to PEPFAR/USAID program requirements, ensuring project resources are managed according to CRS and USG rules and regulations, and process and results are documented in a timely manner.


Representation and Advocacy:

  • In collaboration with the Country Representative and Head of Programs of Malawi and the 4Children Malawi Consortium (CRS, Pact, and Plan), act as primary program contact to the donor and other local and international stakeholders responsible for addressing all program matters.
  • In collaboration with the Country Representative, Head of Programs, and 4Children Malawi Consortium, strengthen linkages with existing and potential partner agencies.
  • In collaboration with the Head of Programs, ensure that the program communication strategies, including compliance with 4Children and the donor’s branding and marketing requirements as well as CRS marketing and communication procedures are followed.


  • Engage 4Children consortium partners, as appropriate, during key stages in the project cycle for their insights on the appropriateness of program approaches and interventions and to support program quality.
  • Foster positive collaboration between 4Children, CRS Malawi and PEPFAR/USAID/CDC Malawi.
  • Forge and manage complex partnerships with government, USG IPs, civil society, learning institutions, UN agencies, and the donor community in Malawi and externally as need arises.

Program Quality

  • With key program staff, ensure project objectives and results are fully accomplished and meet expected technical quality standards
  • Ensure that the project execution is in line with the program vision and all the program plans are effectively implemented and in line with CRS agency and country program strategies and guiding principles.
  • Ensure key changes in program direction and focus are done in consultation with the CRS/Malawi country team, 4Children technical advisors, 4Children consortium members, Malawi government, and USAID.
  • In collaboration with the 4Children Malawi consortium, identify needs for technical assistance in a timely manner, contribute to the development of scopes of work (SoW), and ensure that technical assistance needs are met through collaboration with regional and headquarters support staff supervision of technical support
  • Lead the planning of project activities and set appropriate performance targets ensuring adherence to technical standards, best practices, reporting time lines and donor guidelines are respected.

Management and Administration:

  • Oversee the relevant scopes of work, associated budgets, sub-agreements and grant management of all local implementing partners. In conjunction with the finance and administration teams, develop, implement and monitor capacity building plans to address any organizational capacity gaps for local implementing partners, as needed
  • Oversee the project’s financial management, as per the project budget, including review and analysis of monthly budget comparison reports, preparation of quarterly forecasts, local partner grant management, and timely submission of annual expenditure analysis reports.
  • Ensure timely submission of high quality project narrative reports, quarterly performance data, as well as other reports needed/required by the local government, donors, the region or headquarters. · Lead, manage and supervise a team of CRS and partner (Pact and Plan) staff to meet program objectives; including direct supervision TSO (technical service organization) Coordinator, the HIV Specialist, and the OVC Specialist.
  • Ensure Performance and Development Planning, coaching and appraisals of staff performance are conducted in keeping with CRS’ performance management system, addressing any issues of underperformance as appropriate.
  • Ensure staff and project compliance with all CRS administrative, operational, and financial procedures and policies, as well as applicable to the donor regulations.


  • Internal: CRS/Malawi Country Representative, CRS Malawi Head of Programs, CRS Malawi Finance, Operations, and MEAL staff; 4Children HQ Technical, Program, MEAL, and Operations Staff; CRS Department of Program Impact and Quality Assurance Technical Advisors, and EARO Regional Technical Advisors.
  • 4Children Consortium and Implementing Partners: 4Children Consortium including Pact and Plan staff seconded to the project, and Technical Service Organizations (TSOs)
  • External: USAID, the USG, National and Local (District and Traditional Authority) government and ministries, the Ministry of Health (MoH), Ministry of Education (MoE), Ministry of Gender, Community Development, and Social Welfare (MGCDSW), and other sectors relevant to OVC and HIV, Child Protection NGOs, USG Implementing partners, and district social welfare offices, district health offices, traditional authorities, and community-based organizations in Malawi; donors; affected communities.

Supervisory Responsibility:

The Project Director directly supervises the TSO (technical service organization) Coordinator, the HIV Specialist, and the OVC Specialist. The PD reports to the CRS/Malawi Country Representative.

Agency-wide Competencies

For all CRS Staff): These are rooted in the mission, values, and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results.

  • Serves with Integrity
  • Models Stewardship
  • Cultivates Constructive Relationships
  • Promotes Learning


  • Master’s degree in Sociology, Social Work, Public Health, International Development, or a related field.
  • 10+ years of experience in programs focused on OVC and/or child protection programming; experience with parenting/family strengthening programs, case management approaches and social service systems strengthening strongly preferred.
  • Demonstrated knowledge and technical capacity in systems strengthening, child protection programming, coordinating with national and local social welfare and health authorities in developing contexts.
  • Experience in Case Management and Referral System Strengthening, Household Economic Strengthening, and Monitoring, Evaluation, and Reporting a plus. Previous experience in Malawi or in the Southern African Region preferred.
  • Familiarity with USG rules and regulations and experience managing USAID projects in Africa (Minimum 8 years managing significant USG-funded or programs of similar complexity required; knowledge of key USG regulations including, but not limited to, USAID 22 CFR and Part 226 Administration of Assistance Awards to U.S. Non-Governmental Organizations, 22 CFR Part 145 Grants and Agreements with Non-Profits, OMB Circulars A-122, Cost principles for non-profit organizations and A-133 Audit of states, local governments, and non-profits preferred)
  • Excellent administrative, planning, budgeting and financial management skills, including the ability to prepare and analyze work plans and budgets.
  • Proven leadership and inter-personal skills and ability to build and motivate diverse and talented teams.
  • Proven experience in building and maintaining institutional linkages required. Advocacy skills and facilitation skills are a plus.
  • Flexibility to work both in a team and independently.
  • Cultural sensitivity, patience and flexibility.
  • Demonstrated personal accountability and driven to serve others.
  • Ability to travel nationally and internationally as required, up to 30%.
  • Excellent English oral and written communication skills required.
  • Proficiency in Microsoft Office suite, including Word, Excel and Outlook required.


This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Equal Opportunity Employer

How to apply:

Apply online:

Head of Mission

Closing date: 27 Feb 2017

COOPI – Cooperazione Internazionale, is a humanitarian, non-confessional and independent organization founded in 1965 in Milan. Over the last 50 years and through its 22 local offices in the South of the World, COOPI engaged itself in breaking the cycle of poverty and supporting populations affected by wars, socio-economic and environmental crisis or disasters in order to energize resilience and sustainable development.In Malawi, COOPI is a development strategic partner and since 1999, date of establishment in the Country, it carries out a wide set of operations in Kasungu, Likoma, Mangochi and Salima in Humanitarian Relief, long term development, Livelihood improvement, Resilience against Climate Change, Disaster Risk Reduction and Management, Community Mobilization, Food Security, Agriculture Development, Irrigation, Sustainable Development and Sustainable Agriculture.

COOPI is currently looking for a Head of Mission to coordinate the activities and represent the Organization in the Country.

Main purpose of the job

The Head of Mission is responsible for the country coordination in its different aspects: staff, logistics, budget and procedures’ respect. He/she represents COOPI in its relations with the donors, institutions, NGOs, local government and international agencies. He/she cooperates with the AM and DCC in the definition of the Country Strategy and the intervention priorities. He/she guarantees the correct project implementation and ensures the Country Regulation presence and respect. He/she guarantees the compliance with the organization and the donors’ procedures.


Institutional relations: He/she manages relations with the main institutional donors and with potential ones. He/she represents COOPI in the country/area by engaging in relations with institutions, NGOs, local and international organizations and partners. He/she also is responsible of the organization’s reputation in the country.

Strategy and planning: He/she verifies and proposes to the AM/DCC the intervention priorities to consolidate the organization’s opportunity to be more involved in the country. He/she contributes to the definition of the Country Strategy and proposes the country planning (projects and coordination).

Projects’ management: He/she coordinates and directly monitors projects, guaranteeing the correct implementation in conformity with the contractual obligations and donors’ procedures, and in line with COOPI’s procedures and management standards. He/she coordinates the elaboration, writing and documents’ preparation for presenting new projects, referring to the AM/DCC and the headquarters support offices. He/she is responsible for the preparation of projects reports and all the monitoring documents requested by the central headquarters. He/she ensures the transmission of all official and administrative project documents to the central headquarters. Considering that one of the main sector is DRR, previous and proven experience in this sector will be considered as an added value.

Country office management: He/she is responsible for all different aspects related to the country office management: economic and financial situation, local regulations, office organization charts, logistics, local and expatriate personnel management, in conformity with the organization’s guidelines. He/she guarantees the respect of the country’s legislation and administrative regulation.

Staff management: He/she is responsible for the local staff management. He/she participates and supports the AM/DCC and the Human Resources office in the selection of the expatriate staff. He/she coordinates and monitors the country’s expatriate staff management.

Safety: He/she is responsible for the expatriate staff security, for the correct implementation and respect of the general security rules.

Economic and financial management: He/she is responsible for the country’s economic result. He/she supervises the financial management and ensures – through the administrative function – that all financial reporting deadlines and donor/COOPI’s procedures are respected. He/she participates to the projects/coordination budget preparation. He/she has the signature for all COOPI’s bank accounts in the country.

Visibility: He/she cooperates with the Communication and Fund-Raising office for all communication, awareness and fund raising activities implemented in and for the country.


  • Degree in Climate Change, Disaster Risk Reduction and Management, Agriculture or Sustainable Development and Sustainable Agriculture or a related field or equivalent work.
  • Minimum 5 years experience in the humanitarian field and in a similar position, with a track record of success and results achieved;
  • Previous experience with an international humanitarian NGO is an advantage;
  • Desirable experience of working on EU/ECHO, USAid/OFDA and UN projects;
  • Experience of working within an insecure environment with responsibility for security planning, monitoring and management.
  • Strong analytical and practical problem-solving skills;
  • Strong supervisory abilities, and demonstrated capacity of teamwork and of coordination with the relevant actors;
  • Very good inter-personal and writing communication skills;
  • Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints;
  • Proficiency in written and spoken English;
  • Computer literacy, with high proficiency in the use of standard office software applications (e.g. Microsoft Word, Excel and PowerPoint);
  • Valid driving license.

Contract length: 12 months renewable

Place: Lilongwe

Supervisor: Area Manager in HQ

Duty station: Lilongwe with frequent travel within Malawi